Achievements of the Outgoing Committee
ACTION
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JUSTIFICATION |
| 1. Commencement of Register of Members |
Associations Incorporation Act 1984 Schedule 1 - Matters to be provided for in rules of an incorporated association and in model rules – (2) Register of members – See Model Rules Clause 7, page 4. See Committee Meeting August 8, 2004 Item 9 (Not voted on as is a requirement of the Act) |
| 2. Advised Dept Fair Trading regarding spelling mistake in name of association – Gavdiya – should read Gaudiya | Self explanatory |
| 3. Election of Public Officer and lodgement of appropriate form to the Dept of Fair Trading | Under the Associations Incorporation Act 1984 the details of the new Public Officer need to be notified within 14 days of appointment by the Committee Lilavati devi dasi was elected at the Committee Meeting August 8, 2004. |
| 4. Financial records for the Year ended June 30, 2003 and 2004 put onto computer using MYOB software. The Profit and Loss and Balance Sheets generated used by DJ Goldspring & Co to finalise accounts for these periods. | To lodge financial records with the Dept. Fair Trading as per the Act as well as to apply for a loan for the purchase of the land owned by Mahaprabhu and Janhavi. |
| 5. Application for Loan from Westpac for purchase of Land | Members at prior general meetings had discussed concerns about having the Land transferred into the name of the association. By law also this needed to be done. Completed financial reports from DJ Goldspring & Co. were submitted with the application. |
| 6 Special Resolution Meeting called regarding association name change and to adopt the model rules of association. | See attached explanation of proposals voted on. Voting was unanimous to change the name (see details on minutes of special resolution meeting held October 23, 2004 attached) Voting was unanimous to change the constitution. A vote regarding the name of the association was required at this point as negotiations were underway to purchase the Land from Mahaprabhu in the name of the Association. |
| 7. Lodgement of change of name document and alteration of Objects/rules lodged with Dept. Fair Trading February 25, 2005 | As per voting of special resolution meeting. NOTE: The model rules only were adopted, the original Objects as lodged with the Dept Fair Trading May 7, 1999 were not altered. (See attachment – Founder Acharya is Om Visnupada Srila Bhaktivedanta Narayana Maharaja. |
| 8. Application to the Australian Taxation Office for an Australian Business Number – Application successful September 14, 2004 | As tax laws changed in 2000, the association’s original income tax exemption letter dated July 14, 1999 was no longer applicable. In order to apply for income tax exemption, it was first necessary to apply for an ABN. |
| 9. Application to the Australian Taxation Office for a Tax File Number – Application successful September 16, 2004 | As tax laws changed in 2000, the association’s original income tax exemption letter dated July 14, 1999 was no longer applicable. In order to apply for income tax exemption, it was first necessary to apply for an ABN and then the Tax File Number. |
| 10. Adoption of two clauses – Non-profit Clause and Dissolution Clause at a General Meeting February 16, 2005 | In order to obtain exemption of income tax by being endorsed for charity tax concessions, it was required that the wording of these clauses be adopted and included in the Model Rules of the Association. |
| 11. Application to the Australian Taxation Office for endorsement for charity tax concessions – Application successful April 22, 2005 | See above – 8, 9 & 10 “justification reasons” |
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12. Lodgement of statements regarding accounts with Dept Fair Trading for years 2000 , 2001, 2002 (Statutory Declaration regarding unavailability of documentation for those first three years) 2003 & 2004 (Financial records lodged for these years as discussed above – Point 4) |
As per the Associations Incorporation Act it is required by law that financial statements be lodged with the Dept Fair Trading within one month after the date of each annual general meeting of the association. It was necessary to pay late lodgement fees for all years totalling $355.00 |
| 13. Deed of Trust – Blundells Solicitors | Westpac loan was conditional upon Bank Valuation and contract of sale – Contract of Sale not viable as GGGM would be subject to paying stamp duty on the contract which would amount to thousands of dollars. Nigel Blundell suggested Deed of Trust to be drawn up and lodged with Office of State Revenue. |
| 14. Successful lodgement of Deed of Trust with Dept State Revenue resulting in stamp duty being reduced to a nominal fee of $10.00 | It was advised legally that this Deed of Trust could/should have been drawn up initially when Mahaprabhu purchased the land on behalf of the association. |
| 15. Application lodged Office of State Revenue for stamp duty exemption on Insurance – application successful February 9, 2005 | If voting at committee meeting for application for Public Liability Insurance passed, required stamp duty exemption to be applied for at the time of lodgement of appication. |
| 16. Application for Public Liability Insurance for 2005 Festival – application successful April 26, 2005 | It was discussed at the committee meeting held March 11, 2005 that Public Liability Insurance was needed in order to rent the showgrounds for the festival. However, after discussions with Community Care Underwriting Agency it was advised that Festival only insurance would be more expensive than a twelve month policy which would also include the festival. The festival donations covered the cost of the insurance. |
| 17. Renting premises for the Association | It was discussed at a General Meeting of the community held December 19, 2004 that instead of renting premises by way of lease for programmes that for the time being that home programmes be organised and a hall be hired for festival days if needed. Voting on this was unanimous. |
| 18. Offering Mahaprabhu, Subal Krsna and Paramandanda Puri positions on the committee | According to the Model Rules which were adopted by special resolution meeting of the community on October 23, 2004 (see Point 6) there were vacancies on the committee which needed to be filled. As per these Model Rules (and according to our previous Constitution) the Committee is to fill any casual vacancy on the Committee until the next Annual General Meeting. |
| 19. 2005 Festival Accounts Balanced | All donations receipted and banked in tact, Receipts for expenses and separate cheques drawn. As per Associations Act Clause 28 |
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* NOTE: Ragunatha organised a very successful Radhastami Fundraising for the Land Building Fund. Donations totalled $34,300 as at September 27, 2004 20. July 19, 2005 Land at Corner Nullum & Prince Streets transferred successfully into the name of the Association. |
The land finally was settled on this date and transferred into the name of Giriraja Govardhana Gaudiya Math as per instructions of the devotees at the last Annual General Meeting.
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